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SPONSORED CONTENT: The world has gone from snail mail to e-mail in a matter of decades. A staggering 205 billion e-mails are sent every single day – and that brings problems of its own.
Sure, it’s bordering on the amazing that the world has been able to progress to a digital-heavy way of communicating. At the same time, it means that digital storage means have to be revisited. Years ago companies may have devoted entire rooms to the storage of documents received through the post. Now, methods are required to store the digital replacements.
This is one of the reasons why archiving has become such an important topic. In simple terms, this refers to archiving e-mails in a way that they are much smaller in size and tucked out of the way until you really need them (that’s the least scientific explanation we can provide, anyway). To highlight the topic further, we have taken the best email archive benefits and outlined them through the course of this guide.
Good riddance to the dreaded mailbox quota
As any employee will testify, the mailbox quota is one of the most hated features of e-mail around. Clocking into the office and discovering that you have to delete umpteen e-mails, just so that you are permitted to receive and send others, just feels plain “wrong”.
Well, the archiving solution prevents this. Your inbox and sent items are immediately “cleaned”, so to speak, with all e-mails placed in a safe folder ready for access later. In other words, you’ve freed up a load of space without losing anything.
The speed factor
Another common complaint amongst office workers is the tortoise-like speed of their email client. Again, it’s usually because there’s a gazillion-and-one e-mails nestling in there.
Well, as we have already alluded to, e-mails no longer have to be stored within here. Now they are archived elsewhere, you’ll immediately find that such speed issues are a thing of the past.
Things are just smaller
This is probably a given, but the amount of storage space you’ll save is bordering on the incredible. Even though your emails are going to still be stored somewhere, and accessed as normal, you won’t be consuming anywhere near as much storage.
Some sources suggest that your storage space will almost be halved, which is an incredible feat in itself. The way in which this achieved is interesting as well. A lot of e-mails contain attachments that are duplicated across other emails, yet an archiving system de-duplicates
these so that just one can be found. Ultimately, an incredible amount of space is freed up – leaving your IT department very happy indeed.
It’s a whole lot cheaper
Another reason behind the success of these systems is because they are much cheaper than the alternative. Archiving e-mails is much cheaper than relying on masses of disk space to save originals and once again, this is something that is going to sit very favorably with the IT department looking to cut costs.